Building A Creative Nation
Exhibitions Assistant Intern
Full time contract for 6 months
National minimum wage
Deadline for applications 9th June 2016
Interviews will be held on Fri 24th June 2016
This intern will become an active part of the small Metal team in Peterborough supporting the successful delivery of these two high profile exhibitions, their associated public engagement programmes as well as the general programme of artist development. You will have the opportunity to work alongside national and international artists, understand curation and audience engagement.
• Assist the Senior Project Manager in the planning and overseeing of a participatory and engagement programme alongside exhibitions
• To support the installation and de-installation of the exhibitions, liaising with all relevant artists and service providers and working in the gallery space to help prepare the space
• To support the Senior Project Manager in ensuring all artists’ technical requirements are understood, adhered to and resourced.
• To ensure that all site plans /tech specs and instructions are available to front of house staff, invigilators and others at the gallery as appropriate.
• To assist in liaising with artists, community groups, workshop leaders, partners and other stakeholders about their involvement in the exhibition and programme to ensure clear communication of roles and responsibilities.
• To play an active role in supporting the recruitment of groups and individuals for workshops / talks / debates in the lead up to the events
• To work with the Senior Project Manager to develop simple press releases to promote the engagement programme
• To support the recruitment and coordination of volunteer invigilators for the exhibition ensuring they are confident in engaging the public
• To provide some invigilation support in the exhibition, helping visitors to engage positively with the exhibition
• To support the drafting of contracts and schedules for all commissioned parties
• To support the Senior Project Manager in the promotion of the exhibition and associated engagement activities through social media, liaison with local press / media and distribution of printed material.
• Update and monitor activity on the website idea1.org.uk – supporting the promotion of cultural activities in Peterborough
• Create interesting and relevant content for the site via blogging, written and or video interviews.
• Social media updates and marketing of the site around Peterborough
• To help monitor Health and Safety for the exhibitions and associated events
• To attend post exhibition debrief meetings with relevant agencies and partners
• To work as part of the team ensuring that events run smoothly
• Strong interest or experience of working in the visual arts and exhibitions management
• Excellent time management and organisational skills
• Good interpersonal skills
• Be enthusiastic, self-motivated and outgoing
• Be able to establish productive relationships with people at all levels
• Have a positive and adaptable approach to problem solving
• Have a basic understanding of financial management
• Be able to work as part of a team
• Work well under pressure ensuring the smooth and efficient running of the event
• Excellent IT skills, a basic understanding of CMS for websites (desirable).
• Sound knowledge of social media platforms
• Good written and verbal communication skills.
Responsible for: Some supervisory responsibility for event teams/volunteers
Hours: 30 hours per week, to include evenings and weekends
Salary: Minimum wage
To support our programmes and projects in preparation, delivery and evaluation.
To increase participatory levels with all programmes of Arts North Norfolk, using a variety of means including engagement activities via the creative programmes.
1. To support artists in their delivery and project management.
2. To develop new projects considering music development.
3. To develop projects with and for young people and act as our Young People's Ambassador.
4. To support marketing and promotions, from grassroots marketing methods to social media.
5. To devise and deliver innovative means of engagement with target groups, particularly children and young people.
6. To lead and support participatory sessions, working with participants of all ages.
7. To represent the organisation and projects at external meetings and events.
8. To take part in events and shows.
9. To oversee housekeeping and general services for the box office, back office and at events.
10. To act as assistant to the Chief Executive.
11. Any other reasonable duties as determined by the Chief Executive.
Essential: Experience of working in an office and customer service environment.
Experience of using IT systems and databases, including Excel.
Desirable: Experience of working within the voluntary sector.
Essential: Able to communicate well with audiences, participants and partners.
Able to prioritise workloads and understand team objectives.
Desirable: Understanding of working for a charitable organisation.
Essential: Excellent written, verbal, telephone and interpersonal skills.
Excellent organisational skills including the ability to work to deadlines.
The ability to research, collate and evaluate information.
Desire to develop own skills in the creative industries.
Desirable: Knowledge of the arts/education/North Norfolk area.
Experience and skill as a performer (actor or musician).
Essential: The ability to manage own workload and to work as part of a team.
A positive attitude and flexible approach.
Able to accommodate a flexible way of working, including evenings and weekends/ as fits with the events programme.
Understanding of the organisation's aims, including the promotion of arts and educational opportunities.
If you wish to apply for this position please contact your local Jobcentre Plus (and quote the following LMS reference: NOL/14167)
Applications by CV and covering letter.
For more information about this job please visit the News page of www.artsnorthnorfolk.org.
Location: 20Twenty Productions, March Town Hall
£6.75 hourly rate for 30 hours a week
Hours of work: Monday to Friday hours to be agreed
Line Manager: Katherine Nightingale, 20Twenty Productions
Travel required: Travel will be required (work linked expenses will be reimbursed)
The deadline for applications is: 10th June 2016
Please apply via your local Jobcentre Plus quoting LMS number ELY/31589
Application is by CV and cover letter.
* To specifically support Isle of Ely School with the celebrations around the move to the new building and share creative outputs widely
* To work with Isle of Ely's artist in residence to profile work across the new school and engage parents
* To work with ALT schools to profile their creativity through school display
* To develop galleries in schools to show work
* To explore options where schools could share displays and art work
* To communicate ALT schools creativity to the wider community through a range of media
* To communicate the benefits of cultural education through school displays and communications with the wider community
* Strong interest or experience of working in the arts and project management
* Strong interest or experience of working with schools or with children
* Excellent time management and organisational skills
* Good understanding of social media and online communication
* Good interpersonal skills
* Be enthusiastic, self-motivated and outgoing
* Be able to establish productive relationships with people at all levels
* Have a positive and adaptable approach to problem solving
* Have a basic understanding of financial management
* Be able to work as part of a team
* Experience of using IT packages like Word and Excel
* Have a current driving license and access to own transport
* Experience of display, exhibition or gallery curation
Hours: 30 or 37 hours per week as agreed
Supporting arts development as part of a music, dance and drama service creating opportunities in schools and arts projects outside of schools.
Training provided to support administration, delivery of activities and project coordination.
2. Prepare marketing material and distribute 10%
3. Work closely and in a professional manner with hub partners as well as supervisors and colleagues; to form good working relationships, meeting Cambridgeshire Behaviours. Communicate and respond in agreed timescales and deliver efficient administration and dialogue with regard to delivered activity. 10%
4. Provide feedback and assessment information through agreed mechanisms or as requested to demonstrate the progress. and development of projects. 15%
5. Shadow staff, tutors and workshop leaders and participate in practical music sessions, contributing to planning and evaluation. 10%
6. Be aware and comply with all Health and Safety requirements, ensuring full and accurate risk management of projects and acting promptly upon concerns especially with regard to safeguarding of children and vulnerable adults. 10%
7. Undertake education courses as agreed with Line Manager and education provider. 25%
8. Take on additional duties as requested by the line manager. 5%
* Numerate, literate and able to utilise IT systems to deliver services.
* Ability to communicate effectively with others.
* Able to work flexibly to meet demands of the service and of partner organisations.
* Able to plan, organise and prioritise own workload.
* Undertake education units throughout the placement.
* Willingness to travel to activity locations
* Experience of instrumental music
* Fast learner with a good eye for detail
* Knowledge of Music Technology.
* Previous experience of working on productions and/or projects.
* Able to provide services in a variety of environments using own initiative and as part of a team.
Additional information for applicants: